Zoho Mail provides multiple options to manage the attachments in your emails. You can directly view the files in Zoho’s Office Applications like Writer, Sheet, Show, if they are in compatible formats. You can choose to upload the document to the cloud storage of your choice or download them locally. Apart from this, all the attachments in your email are available in a collective ‘Attachment Viewer’ to view, filter or access the attachments, without worrying about the emails.
When you receive images, documents, spreadsheets, presentations, pdfs or Text files as attachments in your email, you can directly view the attachment file using the preview option in Zoho Mail. Most of the regular file attachments can be viewed in the Attachment Viewer with the Zoho Application support. You can thus view the file anywhere in any device, without worrying about the hardware/ software required to open the file. This helps you to view the file, and then decide whether you need to download the file, or not.
Click the Attachment icon, in the header region to directly navigate to the Attachments listing in the email.
The attachment listing allows you to upload the files directly to Zoho Docs, Dropbox, Google Docs, One Drive or any cloud storage of your choice to collaborate or share further.
The following table provides you the list of attachment types and the Zoho Viewer used for the viewing the file on the go. Further you can save these files to Zoho Docs, in case you want to make changes to the received files and send it to someone.
|Attachment Type||View Option|
|xlsx, xls, sxc, ods, csv, tsv||Zoho Sheet|
|docx, doc, sxw, odt, rtf||Zoho Writer|
|ppt, pps, odp, sxi||Zoho Show|
|pdf, jpg, jpeg, gif, png, bmp, htm,html||Preview in Attachment viewer|
|mp4, mp3, wav, mov||Plays in Attachment viewer|
|ics||View in email, Add to Zoho Calendar|
You can download the required attachments to your local system. When you have multiple attachments, you can download all the attachments as zip file and later extract the files individually to the desired destination folder.
Upload to Zoho Docs
You can directly upload the attachment to Zoho Docs. This helps you to access or share the files from anywhere. This also removes any dependency towards installed software to access or work on such files on the move.
- Move your cursor over the attachment in the mail view pane
- Choose the ‘Add To Cloud’ option
- Under the Zoho Docs tab, choose the folder type of your choice
- Select the specific folder under the chosen folder type
- You can also create a new folder by clicking on the ‘Create Folder’ icon on the top right corner
- Click ‘Add’
Once you save the file to Zoho Docs, you can further edit using the Zoho Docs editors or share it with other users using the simple, yet secure features of Zoho Docs. Further, it lets you edit your attachments online and attach it to an email.
Upload to Other Cloud Services
Zoho Mail provides you the option to upload the files to Cloud File Service of your choice. For all the emails with attachments, you can use Cloud Uploader to add emails to cloud file management services. You can choose to upload your file to Zoho Docs or Google Drive or even Dropbox. Zoho Mail provides two way integration with all these cloud storage services, which helps you to upload the attachments or add attachments from these services on the move.
Upload to Google Drive
Similar to Zoho Docs, you can upload the attachments to Google Drive, using the Cloud Uploader. You need to authenticate and grant access to Zoho Mail, the very first time you use Google Drive with Zoho Docs.
Upload to Dropbox
You can also upload the attachments to DropBox from Zoho Mail using the Cloud Uploader. You need to authenticate and allow Zoho Mail, the first time you use Zoho Mail with DropBox.
You can also add an attachment to your email from your DropBox account.